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Apex Manual

F1 Receive Inventory

Before beginning your receiving, make sure you upload inventory to Apex. (See "Upload Inventory To Apex). Once the upload to the Apex is complete, follow these steps to complete your receiving.

1. Press<F1> Receive.

2. You will now be in the sub menu for Receive. Press the <Enter> button.

Now, you must make a label choice. You have two options for printing label, barcode or price only. Both labels are the same size and contain the Store name, phone number, date, and description. However, the barcode label has a small price and the UPC code is present to allow for scanning of the label. The price only label has a large price and no UPC code. Choose by pressing the corresponding letter for the label you selected. The label choice screen appears like this:

Label Choice:

1. The next screen will prompt you for a Purchase Order number. Enter the corresponding purchase order number generated from QuickSell/Store Ops for the vendor inventory being received.

2. Now, you are ready to scan the UPC or type in the Item Lookup Code. To scan simply depress the large green <SCAN> button the Apex keypad. You can also type in the UPC or Item Lookup Code on the keypad and press <ENTER>.

3. The product description and price will appear on screen. If correct press <ENTER>.

4. At the Quantity Received prompt, enter the number of items received and press <ENTER>. The labels will then print from the portable printer and you can proceed to scan or enter the next item. If label does not print, first check the printer to ensure it is on, properly charged and has labels loaded. Next, ensure it is connected to the printer with the Apex cable.

5. If the item you scanned or entered shows up as "Record Was Not Found", the item is not in the Apex. The proper course of action is to make sure the item is in the QuickSell/Store Ops database with a price. Once it is in the QuickSell/Store Ops database with a price, proceed with Upload Inventory to Apex to update the inventory file in the Apex.

6. Once you have completed your receiving you will need to upload the data to QuickSell/Store Ops

7. Insert the Apex into the Communication Cradle.

8. Return to the Windows Desktop.

9. Double Click on the Icon for "Receive From Apex".

10. The program will run.

11. "Make Sure the Unit Is Docked and Turned On" message will appear.

12. Turn the Apex ON if necessary and click <OK>.

13. If you get an error message that says "Communication Failed" the Apex probably was not on when you clicked <OK> (SEE BELOW).

14. You will hear a beep and the transfer of items will begin.

15. You will know it is working because shortly after the second beep the Apex screen will display "Receiving File".

16. Remember the process can take from 5 to 20 minutes depending on size of the database.

17. When finished, the program will close and the Apex will beep and return to the Main Menu.

18. The data has been updated to your quantity-received column in your purchase order. You are now ready to reconcile with your vendor’s purchase order.

If the Apex gave a "Communication Link Failed " message, click <OK> on the error message and repeat from step 14. The Apex probably turned off before you clicked <OK> to the "Make Sure the Unit Is Docked and Turned On" message. Remember the Apex turns itself off after about a minute of not being used to conserve battery life.

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